Pre-Design Phase

The Pre-Design phase is the first phase of the Front End project. This phase started in December 2004 as a result of the HR/Pay Transaction Processing Improvement Initiative that was lunched in June 2004.

The Pre-Design phase is divided into four main areas

• Organizational and Staffing to Support HR Transactions
• Business Process Design
• Data Accountability

The following deliverables were produced during the Pre-Design phase.

• Organizational and staffing models identified
• University HR – assign responsibility for HR activities
• Campus Units
• Determine accountability for each level of the campus organization
• Determine service model for HR/Pay processing (college vs. consolidated service centers)
• Campus user representation mechanism constructed
• Support decentralized approval/processing of personnel actions
• Differentiate between “campus owned” and “University HR/Payroll owned” transaction processing requirements
• Current processes mix approval processing (campus) with transaction processing (defined by HR)
• Process streamlining recommended
• Improve campus approval workflows
• Improve University HR approval workflows
• Improve campus transaction processing workflows
• Improve University HR transaction processing edits and controls
• Data integrity requirements defined
• Who enters data required by HR?
• Who verifies accuracy of data?
• What are the workflow requirements for –
• Direct entry by unit
• Unit to college (or service center)
• Unit to provost
• College or service center to provost
• What levels of review must occur at campus level? What documentation is needed?